Privacy Policy of
MatchBased GmbH

1. Subject of the Privacy Policy

Protecting your personal data is a matter of great importance to us. This privacy policy explains which personal data we process when you visit our website or use our online services, or generally when we provide services to you.
This privacy policy describes:
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‭• Which data we collect,
‭• How and for what purpose we process it, and
‭• What rights you have regarding your data.
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We handle your personal data carefully, only for the purposes described in this privacy policy, and only to the necessary extent and within the applicable legal regulations. We retain your personal data only as long as necessary for the provision of our services or as required by law. In close cooperation with our hosting providers, we take all necessary measures to protect databases from unauthorized access, loss, misuse, or falsification.

When processing your personal data, we consider not only Swiss data protection law and its regulations but also, if and where applicable, the General Data Protection Regulation (GDPR) of the European Union.
This privacy policy is in addition to our General Terms and Conditions (T&C). In the event of discrepancies between the T&C and this privacy policy, the latter will take precedence.
If you disagree with this privacy policy, you are free to not use the website or platform and not submit your personal data.

2. Data Protection Officer

If you have any data protection concerns, you can contact us at the following address:

MatchBased GmbH
Tödistrasse 21, 8810 Horgen
Email: info@matchbased.co

3. Collected Data

3.1 Automatically Collected Data

When using our platform, we automatically collect the following data:
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‭• IP address, location, visited pages, date and time of access, cookies, browser settings, operating system, and device information.
‭• This data is collected through analysis tools such as Google Analytics. These third-party services have their own privacy policies, and MatchBased is not responsible for the processing of this data.

For more information on the use of cookies, please refer to the cookie policy.

3.2 Data Provided by Users

To use our services, the following personal data may be required:

• For all users: Name, first name, email address, password.
• For talents: Soft and hard skills results, values, resume, educational and employment certificates, contact details, professional experiences, education, preferences, and location information.
• For clients: Company name, address, industry, job descriptions, talent profile preferences, and location details.

Additionally, you may voluntarily provide further information. Mandatory fields are marked in the form. The absence of required information may prevent the provision of services.

3.3 Data from Third Parties

Data provided to us by partners, analysis providers, or public sources are also subject to this privacy policy.

4. Use of Data

4.1 Automatically Collected Data

We use this data to analyze user behavior and improve our platform to ensure an optimized experience.

4.2 Provided Data

• To provide our services (e.g., matching talents and business clients).
• To personalize your user experience (e.g., suggesting relevant vacancies).
• To optimize and further develop our products.
• To operate and manage our website.
• To improve your experience on our website.
• To respond to your comments, questions, and requests.
• To send you updates, marketing communications, and other information that may be of interest to you based on your preferences.
• To monitor and analyze usage and trends to improve our website.
• To comply with legal obligations.
• To deliver and improve our services.
• To conduct user analytics and insights (with consent, if legally required). This includes the use of log files, cookies, and other technologies as detailed in our cookie policy.

4.3 Anonymized Data

Anonymized data may be used for research purposes, market analysis, and the training of AI models.

5. Sharing and Transfer of Data

In principle, your personal data will not be shared, sold, or otherwise transferred to third parties, unless this is necessary for the execution of the contract or to fulfill our legal obligations, or you have explicitly consented. Furthermore, data may be transferred to third parties if we are required to do so by law or by enforceable governmental or judicial orders.The recipients of such data are partially within the country, but can be anywhere in the world (including outside the EU). If we transfer data to a country without adequate legal data protection, we ensure an appropriate level of protection through the use of relevant contracts or rely on the legal exceptions of consent, contract execution, the assertion, exercise, or enforcement of legal claims, overriding public interests, published personal data, or because it is necessary to protect the integrity of the affected individuals.

Your data will be shared with third parties only in the following cases:

• Fulfillment of contractual obligations (e.g., when matching talents with business clients).
• With your consent (e.g., for marketing purposes and later in-house skills management).
• Use of service providers (e.g., hosting, payment processing, or analysis tools).
• Legal requirements (if we are required to disclose).
• Anonymized data (for statistical or research purposes)

Please note that third-party data processing is subject to their privacy policies.

International Data Transfers

Your personal data may be transferred to countries outside the European Economic Area (EEA), including the United States, and stored there. We ensure that your data is protected by only transferring it to countries with an adequate level of protection or securing it using approved safeguards such as standard contractual clauses.

6. User Rights

You have the following rights concerning your personal data:

• Access: You can request a copy of your stored data.
• Correction: You can have incorrect or incomplete data corrected.
• Deletion: You can request the deletion of your data, provided there are no legal retention obligations.
• Data portability: You can request the transfer of your data in a common format.
• Objection: You can object to the processing of your data.
• Automated decision-making: You have the right not to be subject to decisions based solely on automated processing, including profiling, that significantly affect you.

Exercising Your Rights

Contact us at info@matchbased.co to exercise your rights.

If you disagree with how we handle your personal data or your related rights, please let us know. You also have the right to lodge a complaint with the supervisory authority of the country in which you reside or work, or the place where the alleged violation of data protection law occurred.

The Swiss supervisory authority can be reached here:
https://www.edoeb.admin.ch/edoeb/de/home/der-edoeb/kontakt/adresse.html.

A list of authorities in the European Economic Area can be found here:
https://edpb.europa.eu/about-edpb/board/members_de.

7. Data Security

We employ technical and organizational measures to protect your data from unauthorized access, loss, or manipulation. These include:

• Encryption of sensitive data.
• Regular security checks and backups.

Please note that despite modern technologies, complete protection cannot be guaranteed.

8. Data Retention

We retain your data only as long as necessary for the fulfillment of the purpose or as required by legal retention obligations. After the expiration of these periods, your data will be deleted or anonymized.

9. Links to Third-Party Websites

Our website may contain links to third-party websites. We have no control over and are not responsible for the content or privacy practices of these websites. We recommend that you review the privacy policies of the third-party websites you visit.

10. Right of Withdrawal

If you have given us consent to process your personal data for specific purposes, we process your personal data based on this consent when no other legal basis exists or is required. Consent can be withdrawn at any time, but this will not affect data processing that has already occurred.

11. Duration of Personal Data Retention

We process and store your personal data as long as it is necessary to fulfill our contractual and legal obligations or other purposes pursued with the processing. This includes, for example, the entire business relationship (from initiation to completion of a contract) and beyond, as per legal retention and documentation requirements. Personal data may be retained for the period during which claims against us can be made and as long as we are otherwise legally obligated or authorized or where legitimate business interests require it (e.g., for proof and documentation purposes).
After this period, we will permanently and irreversibly delete or anonymize all your personal data.

12. Changes to the Privacy Policy

This privacy policy may be updated as needed. Changes will be posted on our website and will take effect upon publication.

13. Contact

For questions or concerns regarding this privacy policy, please contact us at:

MatchBased GmbH
Tödistrasse 21, 8810 Horgen
Email: info@matchbased.co